International Rescue Committee (IRC) Jobs in Kenya Dadaab: Recruitment for Senior Field Coordinator

THE ORGANIZATION:

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure.

The IRC leads the way from harm to home.


SCOPE OF WORK: 

• The Senior Field Coordinator (Sr Field Co) is ultimately responsible for overseeing all project implementation within Garissa County and will report directly to the Country Director,
• The Senior Field Coordinator is responsible for overall program quality and the direct oversight and quality of the core support services: Administration, Human Resources, Logistics and Finance,
• He/she will be responsible for the management of a major health, GBV and livelihoods program of approximately $5 million funded by over ten (10) different donors,
• He/she will oversee the work and development of over two hundred national staff,
• He/She will provide periodic reports in compliance with IRC and donor policies and procedures,
• He/she will directly supervise the Health Team Leader, Security Officer, Logistics Manager, HR Manager and Finance Manager,
• He/She will make sure that procedures and laws in force are respected; coordinate his activities with IRC Program Unit, Deputy Director for Operations and Financial Controller,
• He/She will provide periodic reports in compliance with procedures and policies of IRC and donors. 

JOB RESPONSIBILITIES: 

 

1. REPRESENTATION:

• Meet regularly with local authorities, UNHCR and other partners to foster good will and support for all project activities,
• Establish good relationship with the local administrative and other officials to ensure that the IRC project conforms to local laws and to minimize bureaucratic restraints on project implementation,
• Actively pursue contact with local authorities, international and national agencies, donors, or other valuable contacts as a means to strengthen support for IRC activities. 

2. PROGRAMS:

• Ensure, in coordination with technical sector managers and coordinators that all IRC projects are designed in accordance with the IRC Program Framework, international standards and that implementation follows the core programming principles,
• Ensure that all IRC projects are implemented in a timely and professional manner,
• Implement/revise and maintain a regular system of project evaluation and progress monitoring,
• Ensure and coordinate production of regular narrative reports on project status by project managers,
• Ensure that IRC projects adequately meet beneficiary needs,
• Seek out new project ideas and write project proposal narratives and budgets in coordination with project managers, as necessary. 

3. HUMAN RESOURCES/ADMINISTRATION:

• Implement/maintain and document all administrative procedures for the smooth functioning of the field office (filing system, intra-office communication procedures, paper flow procedures, computer use and protocols, etc),
• Implement/maintain the local staff personnel policy manual,
• Implement/maintain system for regular staff evaluation, and standard procedures for new position posting, interviewing, and applicant selection,
• Promote professional working relationships and resolve staff conflicts and concerns in a timely manner,
• Ensure that all staff policies, contracts, and disciplinary documents conform to local labor laws,
• Promote continuous staff training for all cadres of staff.

4. LOGISTICS:

• Ensure that IRC and donor procurement procedures are fully respected,
• Implement and supervise maintenance of a system for tracking and identifying all IRC assets,
• Implement and supervise warehouse management system,
• Implement, maintain, and document a procurement system that conforms to IRC and donor protocols,
• Ensure that all contracts with suppliers and vendors are legal and protect IRC to the fullest extent possible. 

5. FINANCE:

• Implement and maintain verifiable internal financial controls,
• Oversee and maintain a cash management system,
• Review and ensure that financial reports are accurate and meet IRC and donor reporting requirements

6. SECURITY:

• Assume overall responsibility for the security and safety of program staff and assets within the area of responsibility,
• Implement/revise and maintain written security procedures and protocols,
• Review and revise regularly the security guidelines manual and evacuation plan,
• Ensure that all staff is adequately trained in the use of all communications equipment,
• Establish and maintain a well documented emergency response procedure that all staff can follow,
• Monitor security situation in liaison with UNDSS & UNHCR and international agencies. 

7. REPORTING:

• Activities report to management and with all staff,
• Financial Report, including monthly Budget vs Actual reviews,
• Logistics report including Assets Inventory, Warehouse inventory, PRTS, Pharmacy inventory, Fleet and generators management,
• PLMR (Provincial Logistic Management Report),
• Security report,
• Accident/incident report 8.Requirements,
• Degree or equivalent experience in management, operations or a similar field,
• At least 5 years of international management experience, ideally in Africa, supervising program support services (administration, finance, logistics and security),
• Ability to think strategically and solve daily problems at the same time,
• Strong organizational, interpersonal, and communication skills,
• Demonstrated systems and process analysis skills and experience in developing strong monitoring and evaluation systems,
• Excellent written and oral communication skills in English,
• Willingness to endure basic living conditions,
• Ability to set goals and work independently while being a strong team player,
• Ability to work well in unstable security environments, and under intense administrative and programmatic pressures,
• Ability to adapt to changing requirements,
• Cultural sensitivity and ability and interest in working with a multi-ethnic team.

SPECIFIC SECURITY SITUATION/HOUSING:

• The Senior Field Coordinator will be based in Hagadera camp, Dadaab Refugee Camp,
• Adherence to Security guidelines is requested of all IRC staff,
• The Senior Field Coordinator will be in charge of updating the Security Management Plan,
• The Senior Field Coordinator will be provided housing and this post is unaccompanied.

APPLICATION DEADLINE:  30th of January 2012.

TO APPLY:
 

Please apply online: www.ircjobs.org

OR

CLICK HERE TO APPLY FOR JOB ONLINE